Who works where
Afiavi works for her firm. She opens the bakery’s book from the organization space of the firm, and the book she picks is one her access allows. The bakery’s owner can do the same work in the client space, on the bakery’s own book. The steps and the rules are the same in both spaces. Only the way the book is chosen changes.Open a new fiscal year
For 2027, Afiavi opens a year with Create a fiscal year. She gives it a label, a start date, an end date, and the currency of the books, XOF with no decimal places. Exowpee cuts the year into one period per whole month, each labelled with the year and the month (for example 2027-01), and the last period takes any remaining days. All the periods start open. The periods created with the year cover all its days. Create a fiscal period adds a period only for dates that no period of the year covers yet: a new period must stay inside the year and must not overlap another period of that year.Fix a label
Afiavi typed “Exercice 2027” and wants “Exercice 2027 (boulangerie)”. She renames the year with Rename a fiscal year. A period is renamed with Rename a fiscal period. Only the label can change. Dates, currency and the periods themselves stay as they were created.Close a month
At the start of February, Afiavi has checked January. She closes it with Close a fiscal period. From then on, entries, depreciation runs, disposals and depreciation rollbacks dated in January are refused. She follows the state of each month with List fiscal periods and View a fiscal period. She must close months in order. January must be closed before February can be. There is no action to reopen a period. When the last period of the year is closed, the next step is to close the year itself. It is covered in Close the fiscal year.The rules
- The accounting module must be part of the organization’s plan.
- The book must have accounting enabled. In the organization space, the book must be one the caller’s access opens.
- A fiscal year needs a label, a start date, an end date, a currency code of three characters and a number of decimals between 0 and 30. The end date must be after the start date. The dates cannot overlap another fiscal year of the book.
- Creating a year creates its periods automatically: one per whole month from the start date, labelled year-month, the last one absorbing any remainder, all open.
- A new period needs a label that is unique within its year and dates inside the year that do not overlap another period of that year. The end date cannot be before the start date.
- Only the label of a year or a period can be renamed. Sending no label leaves it as it is. Renaming is not blocked when the year or period is closed.
- A period can be closed only when it is not already closed and every earlier period of the book, in any year, is closed. No action of this topic reopens it, and reopening a fiscal year does not reopen its periods.
- To close the last open period of a year, the previous year must already be closed. If it closed with a result other than zero, that result must have been allocated.
- In the organization space, the first identifier in the path is the book, even where the generated reference names it after the year or the period. The year or period itself is given in the second identifier.
All the actions of this topic
- Close a fiscal period (organization): Closes an accounting period so no more entries can be posted in it (organization space).
- List fiscal periods (organization): Lists the accounting periods of the book, optionally by fiscal year (organization space).
- Create a fiscal period (organization): Adds an accounting period inside a fiscal year (organization space).
- View a fiscal period (organization): Shows one accounting period and whether it is closed (organization space).
- Rename a fiscal period (organization): Changes the label of an accounting period (organization space). Dates cannot be changed.
- Close a fiscal period (client account): Closes an accounting period so no more entries can be posted in it (client space).
- List fiscal periods (client account): Lists the accounting periods of the book, optionally by fiscal year (client space).
- Create a fiscal period (client account): Adds an accounting period inside a fiscal year (client space).
- View a fiscal period (client account): Shows one accounting period and whether it is closed (client space).
- Rename a fiscal period (client account): Changes the label of an accounting period (client space). Dates cannot be changed.
- List fiscal years (organization): Organization space, on a chosen book. Shows the fiscal years defined for the accounting book, sorted by start date.
- Create a fiscal year (organization): Organization space, on a chosen book. Opens a new fiscal year with its dates, label and currency so entries can be recorded in it.
- View a fiscal year (organization): Organization space, on a chosen book. Shows the details of one fiscal year of the book.
- Rename a fiscal year (organization): Organization space, on a chosen book. Changes the label of a fiscal year; nothing else about it can be edited.
- List fiscal years (client account): Client space, on the client’s own books. Shows the fiscal years defined for the accounting book, sorted by start date.
- Create a fiscal year (client account): Client space, on the client’s own books. Opens a new fiscal year with its dates, label and currency so entries can be recorded in it.
- View a fiscal year (client account): Client space, on the client’s own books. Shows the details of one fiscal year of the book.
- Rename a fiscal year (client account): Client space, on the client’s own books. Changes the label of a fiscal year; nothing else about it can be edited.